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Your first priority is safety. Know where fire exits and extinguishers are. -
Have backup equipment and backup plan in case of failure. -
Keep room lights at maximum intensity unless slides and/or video projection are being used. -
If room lights are down, put a soft light on presenter. -
Schedule breaks during program. -
Tape door latches to prevent them from making loud noises. -
Use semi-circular seating if possible. -
Provide hardback writing surface if needed. -
Locate your presentation area as close as you can to front row. -
If seats can't move YOU MOVE! -
Without screen, set to long side of the room. -
With screen, set to short side of the room. -
Avoid long narrow rooms (switch rooms if possible). -
Avoid placing chairs next to walls. -
Cut aisles behind poles. -
Set aisles bigger as they get nearer exits. -
Seat for least distraction audience members should not have to cross more than six others to get to a seat. -
Force audience to front with reserved signs or put out less chairs than the expected attendance. Stack additional chairs in back corner of room so they are handy if needed. -
Arrange for a good sound system. Thoroughly check sound system BEFORE program. -
Check climate. Locate climate controls or know who to call. -
Make sure water and glasses are available. -
Locate restrooms, phones, snackbars, elevators or stairs, and business center. -
Make sure there are signs posted to direct participants to your room.
Personalize this checklist for your presentations.
Other:
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